A PDF file is a type of file format that enables a document to be presented in the same format as the original. It can be read by anyone who has Adobe Acrobat Reader installed on their computer.

Downloading Adobe Acrobat Reader

Note: you can install Adobe Acrobat Reader by going to: Adobe Downloads

It is possible to save a Word file as a PDF file. If you do this, make sure that your document is properly formatted in Word first (see the section on Word on the left hand menu bar). See the section on PDF creation for more information on how to create learning materials in PDF format.

Topic/issue Action Comment
Styles in your Word document Ensure you have followed the checklist guidelines for Word If the original document is properly formatted in Word, formatting should be carried over to the PDF.

If it is not properly formatted, in Word, clear the existing formatting and apply heading styles etc before saving in PDF format.
In your  Word document  select to save it as a pdf file Save the file as a PDF file. In the ‘Save as ...’ window select Options and then the following:

  • Create bookmarks using headings;
  • Document structure tags for accessibility;
  • ISO 19005-compliant (PDF/A) – under PDF options.
Graphics and images See the section on images.  
Navigation Use bookmarks as required. Bookmarks help users navigate a document.
Tables See the section on tables.  
Document Properties settings Set:

  • language specification;
  • reading order.

Further information

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