PowerPoint is one of the most popular means of creating a slide show as they can be easily structured and can also contain multimedia. They are not, however, as accessible for people using screen readers.

Topic/issue Action Comment
Slide layout Choose an appropriate slide template. This ensures headings are used appropriately and are displayed in outline view.
Styles Use PowerPoint styles and formatting. Use a minimum point size of 30 and never less than 20.
Slide content
  1. Keep text short and concise.
  2. Use bullet points and lists where appropriate.
Video and audio files
  1. Add a clear description and transcript for video.
  2. Add a transcript for audio.
Background colours
  1. Ensure there is adequate contrast to text colour.
  2. Avoid background images/effects.
See section on colour and contrast.
Animation Use sparingly and where appropriate only.  
Images Check your images comply with accessibility requirements. See section on images.
Notes field
  1. Use for additional information / exemplification.
  2. Use for descriptions of meaningful visual content such as graphs and diagrams.
  3. Use to add useful hyperlinks to references.
PowerPoint slides which make good use of the notes field can be exported to Word. This enables a screen reader to read the content, especially in relation to images.

Provide a Word version of your PowerPoint (In 2013—File > Export > Create Handouts).
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All efforts have been made to ensure materials created by the EDU comply with current accessibility guidelines (JISC: Support for learners with disabilities).

If further assistance is required with accessibility matters please contact the student support section in your academic partner UHI: Accessing learner support.

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