University led withdrawals

Who can initiate a withdrawal?

Students, for whatever reason, can also initiate a withdrawal. They should complete the section ‘I wish to withdraw/suspend/transfer’ on UHI Records and an email will be sent to their PAT so they can discuss circumstances and options and for the PAT to process the withdrawal form if appropriate. Withdrawal forms can only be completed by a member of staff and processed by SRO who update records and inform SAAS/SLC if applicable.

Early intervention is critical in the retention of UHI students. Where a student has failed to engage with their studies for a period of 3 weeks (or as stated within their module descriptor/programme handbook) a member of staff (usually the module leader) should contact the student’s PAT so that an appropriate course of action may be taken, with a view to re-engaging them with their studies.

The Student Records Office have produced a useful guide to withdrawal, suspension, and transfer which includes important information relating to dates (i.e. the point in the academic year) and the subsequent academic and financial consequences.

When informed that a student is suspended/withdrawn, the university Student Records Office will contact them in writing to explain what this means and their options e.g. appeal process. Any request for suspension/permanent withdrawal should not be submitted, or supported, where any disciplinary process, which may result in loss of registered status, has already commenced.

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About these resources

About these resources

The University’s Student Support team and the Educational Development Unit (EDU), have worked together to create this resource of interactive guidance materials, designed to support Personal Academic Tutors throughout the university colleges and research institutes carry out their duties and responsibilities effectively.

This resource is designed to be viewed online, but it can also be downloaded as a PDF document. . A number of small sections can be printed separately and these are indicated by the print icon. It can be viewed on any device type or operating system. A headset and speakers will be required for the audio and video content. The resources have been structured around the four broad roles of a Personal Academic Tutor:

  • Academic advice
  • Signposting and referrals
  • Online module selection
  • Student withdrawal

Acknowledgements

Acknowledgements

The resources have been developed with the support of many staff outside of the project team including many contributions from existing PATs. The project team are proud of the fact that the resource that has emerged from current practice at UHI.

A number of staff contributed to the content of these resources – some provided source content; some provided advice and guidance and others reviewed the content for quality; accuracy and appropriateness.

Members of the project team were

Ian Horne – Ian.Horne@uhi.ac.uk
Evelyn Campbell Evelyn.Campbell.ic@uhi.ac.uk
Matt Sillers Matt.Sillers.ic@uhi.ac.uk
Valerie Innes Valerie.Innes@uhi.ac.uk
Heather Fotheringham Heather.Fotheringham@uhi.ac.uk

If you have any queries about the PAT role please contact:

Ian Horne - Ian.Horne@uhi.ac.uk 01595 771251
Michaela Gilmore Michaela.Gilmore@uhi.ac.uk 01463 27927

Encountering a problem

Encountering a problem

If you encounter any problems in using the material, please contact the EDU (email: edu@uhi.ac.uk) stating:

  • The name of the resource
  • The nature of the problem
  • The section of the material where the problem occurred
  • Which internet browser you are using.  This information can be found by going to - http://detectmybrowser.com/

Disclaimer

Disclaimer

UHI provides links to external sources of information and may refer to specific Web sites, products, processes or services within this resource. Such references are examples and are not endorsements and whilst every effort is taken to ensure the accuracy of information provided UHI is not responsible for any of the content or guidance. You are advised to exercise caution.

Information on social media websites may also be provided. Staff using social media websites must comply with the University’s social media policy. It is recommended that you fully understand the terms and conditions of use before using these sites and that you take steps to protect personal or sensitive data.

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A PDF version of this resource is available