Below is a list of frequently asked questions. Click on the question text to reveal the answer; click the question again to hide the answer. To refresh the screen click F5.
A: This is the responsibility of the student's Home Academic Partner. Each college will have their own internal process for ensuring this happens in an appropriate manner.
A: HAP stands for Home Academic Partner. The HAP is the academic partner at which the student is based and enrolled. The HAP is expected to:
- Be an Academic Partner of UHI
- Enrol students on their programme
- Provide the student with a local induction
- Provide appropriate library1 , VC and PC access
- Provide pastoral support e.g. information on funding, counselling
- Provide a Hosting Manager
- Provide rooms/labs/workshops2 etc. as required for course and facilities for exams and assessments.
- Collect fees
- Ensure each student has been provided with a Personal Academic Tutor.
1 It is recognised that under certain circumstances inter library loans and provision of electronic text may be required to support hosted students. Flexibility is required for students studying in rural locations where books take longer to arrive via post.
2 In a situation where a HAP does not have laboratory or workshop facilities to support a particular programme then students on that particular programme should not normally be hosted at the HAP.
A: No, definitely not. Each student has only one PAT and that is the PAT provided by their HAP. Programme teams should not be providing a duplicate role. It is the PAT as specified by the HAP that will be recorded in SITS.
A: The student's HAP would be the recruiting academic partner. It would be the responsibility of that HAP to provide a PAT for those students just as they would do for any other.
A: Yes. The introduction of the PAT role related to all UHI HE students.
A: PATs will be expected to have an understanding of academia, programme structures and relevant quality guidelines but does not need to be expert in the subject studied by their students, although they could be.
It is expected that a PAT will fit one of two profiles:
- A member of academic staff acting as a PAT for students studying a wide range of subjects. This is particularly likely in smaller APs with a number of students on a programme of study for which the HAP does not employ a module leader for any modules relating to their programme'.
- PATs who are most probably lecturers on the programme in question or a related subject area.
N.B. whilst a PAT will often be a subject expert in their students' programme of study the PAT is not expected to bring that subject expertise to bear. When subject specific questions arise, the PATs' agreed responsibility is to refer the student to the Module Leader, co-deliverer or Programme Leader as appropriate.
A: The PAT is the PAT for the whole of that academic year. As remission can only be given from timetabled time the remitted time allocation can only be applied to teaching weeks ' you can't remit from something that isn't there. There is no expectation that any sort of aggregation of time spent on the PAT role out with teaching weeks should be applied.
A: All part-time students should have a PAT. The remitted time allowance relates to a student FTE therefore this would be applied on a pro-rate basis for part-time students. It is recognised that the definition of a part-time student ranges from a 'dabbler' doing one unit or module only to a cohort of students on a structured programme. There may be a need to refine that recommendation further or provide further guidance. This will be considered and actioned if necessary at the end of this academic year. Meanwhile, we would ask APs to take a pragmatic approach to ensure that the appropriate level of service is both provided and serviced.
A: Each international student will have a HAP and it is the responsibility of that HAP to assign a PAT to those international students just as they would for any other student. Each academic partner will have either a designated individual or department with responsibility for ensuring legislation is complied with and becomes process. They will work with departments and teams within their AP to ensure any such requirements are reinforced. There will be a natural interaction between the PAT and the aforementioned individuals and departments e.g. the PAT may need to flag up poor attendance.
A: Please comply with the recommended practice within your own college.
A: SITS is the key.The PAT details for all students will be recorded in SITS. UHI records will allow a member of staff to: enter a student's id number to find out who the student's PAT. There will also be a report function to show which PATs have current students attached to them.
A: No, that won't be possible.
A: The implementation of this role will be monitored in a number of ways including auditing and use of the annual quality monitoring process.
- Regular reports will be run on a regular basis to ensure the PAT details are being entered in SITS. Omissions will be identified and followed up.
- The effectiveness of the PAT role may also be evidenced via the annual quality monitoring process.
- The Student Support Team will be working with PATs to ensure the role is implemented successfully and provide support for the PATs. This will allow issues that arise to be identified and resolved quickly and efficiently.
A: The withdrawal process is detailed in section 16 of the Academic Standards and Quality Regulations. This is supported by the Withdrawal/transfer proforma that must be completed for all students withdrawing from their programme of study. You can see from those documents that both the PAT and the PL have a role in the withdrawal/transfer or suspension process. The role of the ML in this respect would be to flag up concerns e.g. about poor attendance of lack of achievement with the appropriate PAT so that an appropriate course of action may be taken.
A: The following guidance is provided by the university:
Returning after a period of suspension
Students approaching the end of a period of suspension will be contacted by UHI Student Records Office asking them to confirm their intentions regarding return to study. Their options will be:
- to re-enter their original programme (if still available) at an appropriate point;
- to re-engage with study at UHI but negotiate entry to an alternative programme of study;
- to request a further period of suspension;
- to request permanent withdrawal.
If a student does not respond to confirm their intention to return to study, they will be permanently withdrawn by the University.