Brightspace ePortfolio Student Guidance
Brightspace has its own ePortfolio tool which you can use to collect and share evidence with your instructor.
Evidence can be anything from images to videos, files such as MS Word documents, PowerPoints, etc. or reflections directly created within the Brightspace ePortfolio.
In this resource you will find more about the following topics:
- Accessing and navigating the Brightspace ePortfolio,
- Populating your Brightspace ePortfolio with reflections and files.
About using this resource
How to navigate the resource:
- Use the menu on the left-hand side to jump to a particular page (1), or
- Use the arrows in the top right-hand side corner of the resource to navigate to the next page within the resource (2).
- You can also use the magnifying glass (3) to search the resource.
How to access and alternative format of the resource:
- Use the "i" button in the top right-hand side corner of the resource to find out more about navigation, accessibility and alternative formats (4).
Accessing the Brightspace ePortfolio
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch a video on how to access the Brightspace ePortfolio, you will find one toward the bottom of the page.
When you are using the Brightspace ePortfolio in a module / unit / course, you can easily access it from the Brightspace homepage or via the Brightspace Navbar in any of your modules / units / courses.
To access the Brightspace ePortfolio from the Brightspace homepage, click on the 'My Brightspace' drop-down menu and select ePortfolio.
To access the Brightspace ePortfolio from the module / unit / course homepage, click on the 'Communication and Collaboration' drop-down menu and select ePortfolio.
Watch this video - Accessing the Brightspace ePortfolio
Navigating the Brightspace ePortfolio
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch a video on how to navigate the Brightspace ePortfolio, you will find one toward the bottom of the page.
As a student, you will see three tabs at the top of the ePortfolio page - the ePortfolio tab, the My Items tab and the Explore tab.
Below, you will find more information on what you can find in the My Items tab as well as information on how it is organised.
The My Items tab
The 'My Items' tab will take you to a page, where you will be able to see all your personal ePortfolio content at a glance.
- The buttons at the top allow you to add different types of artifacts (reflections, links, files, web documents, form responses, course results and learning objects) as well as create new presentations or collections and perform other actions such as adding items to a presentation or collection, associating learning objectives with items, delete items, or import/export pages or items.
- This feature lets you sort results by modification date (oldest or newest) or by alphabet.
- Here you can filter items in your ePortfolio by the various different types of ePortfolio items that exist.
- Here you can filter items in your ePortfolio by 'shared' or 'unshared'.
- This is a list of your personal ePortfolio items.
Watch this video - Navigating the Brightspace ePortfolio My Items tab
Types of evidence
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on what different types of evidence look like in the Brightspace ePortfolio, you will find one for each type of evidence below.
Collection
A collection is like a folder on your computer which you can use to store evidence (reflections, artefacts, form responses and even presentations).
Watch this video - Collection
Presentation
A presentation allows you to organise and display your evidence in a visually appealing way in HTML format. Presentations can be shared externally and can be exported as a .zip package.
Watch this video - Presentation
Artefact
Artefacts can be documents (MS Word or PowerPoint, PDF, etc.) as well as images. You can upload them into the Brightspace ePortfolio and add them to a Collection or Presentations as stand-alone items but you can also add them to an ePortfolio Reflection.
Watch this video - Artefacts
ePortfolio Reflection
ePortfolio reflections are pieces of text which can be created directly in the ePortfolio. Text in reflections can be formatted similar to text in a MS Word document and you can add links, images as well as embed videos.
Watch this video - Reflection
Form response
Forms can be set up by your instructor and can be completed by you as many times as needed. They contain questions or text fields your instructor wants you to complete.
Watch this video - Form response
Using the filters
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch a video on how to use the filter, you will find one toward the bottom of the page.
At the top of the ePortfolio tab, you can see the option to filter your evidence.
You can filter by:
- Artefacts (MS Word documents or PowerPoints, PDFs, images, etc.);
- Collections;
- Presentations;
- Reflections; or
- Objectives.
In addition, you can also filter by shared and unshared evidence.
This allows you to find a specific piece of evidence more quickly if needed.
Watch this video - Using the filters
Populating your Brightspace ePortfolio
On the following pages, you will find out more about how to use a collection that your instructor pushed to you as well as how to populate it with your evidence.
You will find guidance on adding the following types of evidence:
- ePortfolio reflections;
- ePortfolio forms;
- Images;
- Files, i.e. MS Word documents or PowerPoints;
- Videos.
Reminder: When you are working on your ePortfolio, we would recommend that you do so via the My Items tab.
Using the collection
Your instructor will have pushed a collection to you which you should use to collect and share your evidence with them.
A collection in the ePortfolio is similar to a folder on your computer which helps you organise files and evidence.
In the Brightspace ePortfolio, you can add any reflections or files you upload to the collection shared by your instructor.
Watch this video - Using the collection in the ePortfolio
Creating a reflection in the ePortfolio
Reflections can be created directly in the Brightspace ePortfolio.
Follow the steps below to create and complete your reflections. Once you have finished the reflection, you will need to add it to the collection so it will be shared back with your instructor automatically.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on the steps involved in creating a reflection, you will find one below the description for each steps.
To create a new reflection, click on the blue Add button in the My Items tab of your ePortfolio.
Select Reflections.
This will open a new reflection.
Once the reflection has opened, provide a meaningful title at the top and then complete the reflection in the Reflection text box below.
At the top of the reflection box, you will have access to a text editing menu. You can...
- apply paragraph or heading formatting(1),
- apply text styles or lists (2),
- add images, videos, links, etc. from here (3),
- and change the font type and size (4).
You will learn more about adding images, videos, files, etc. on the following pages.
Below the Reflection text box, you will find an area where you could add tags to your reflection. You can ignore this area.
Below the Tags area is the Comments area. Leave the box next to Allow others to add/view comments if they have sufficient permission checked so your instructor will be able to provide feedback on your reflection.
When you are done completing your reflection, click the blue Save and Close button at the bottom of the page.
You will now see your completed reflection.
Watch this video - Creating and completing a reflection in the ePortfolio
To add your reflection to the collection shared with you by your instructor, navigate back to the My Items tab first.
Locate the reflection in the list of your items and open the drop-down menu next to it. Select Add to Collection.
A pop-up window will appear. Select the collection shared with you by your instructor and click on the blue Add button at the bottom of the pop-up window.
When you click into the collection, you will now see that the reflection appears in the list of Items in Collection.
Watch this video - Adding the reflection to the collection
Uploading images
As mentioned before, there are a number of file types you can upload as evidence.
These include images or files, for instance MS Word documents, PowerPoint presentations, PDFs, etc.
Follow the steps below to learn how to upload images. You will also find information on how to add images into reflections or forms. Alternatively, you could think about adding the images you uploaded as stand-alone evidence to the collection so they can be shared back with your instructor.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to upload images or files, you will find one below the description for each steps.
To upload an image, click on the blue Add button in the My Items tab of your ePortfolio.
Select File Upload.
This will open a pop-up window.
In the pop-up window, select My Computer to upload an image from your computer.
You will now see a box with a dotted line around it.
You can now either drag and drop a file in, or use the Upload button to locate a file on your computer.
Once you have uploaded your image, you will see it in the pop-up window. Click on the blue Add button at the bottom of the pop-up window.
This will close the pop-up window.
You will now see your newly uploaded image and will be able to add it to the ePortfolio.
To do so, click on the blue Next button below the image.
On the next page, enter a name for the image and a description to help you locate it more easily later on.
Once you have entered the name and description, click on the blue Save button at the bottom of the page.
You will now see a preview of your image with the title at the top of the page. The image is now ready for use.
To get back to the My Items tab, click on the blue Save and Close button at the bottom of the page.
Watch this video - Uploading an image as evidence
Once you have added the image to your ePortfolio, you can use it in reflections.
In a reflection you are editing, put your cursor in the place where you want the image. Next, click on the Insert Stuff button on the far left-hand side of the text editing menu at the top of the reflection's text box.
The Insert Stuff pop-up window will open. Select the first option - ePortfolio.
You will now be able to select the image from the list of ePortfolio items available to you.
Once you have selected the item, click on the blue Next button at the bottom of the Insert Stuff pop-up window.
You will now need to enter Link Text which can just be the name of the image, as well as Alternative Text.
Alternative Text is a short description for the image you are using. This text can be picked up by a screen reader and can describe the image to a person who is visually impaired.
When you are done, click the blue Insert button at the bottom of the pop-up window.
You will now see that the image has been added to your reflection.
Watch this video - Adding an image to a reflection
The screenshots below were taken while adding an image to an ePortfolio reflection. However, the text editor will work the same in a form response.
Once you have added the image to your ePortfolio, you can use it in form responses.
In a form you are editing, put your cursor in the place where you want the image. Next, click on the Insert Stuff button on the far left-hand side of the text editing menu at the top of the text box.
The Insert Stuff pop-up window will open. Select the first option - ePortfolio.
You will now be able to select the image from the list of ePortfolio items available to you.
Once you have selected the item, click on the blue Next button at the bottom of the Insert Stuff pop-up window.
You will now need to enter Link Text which can just be the name of the image, as well as Alternative Text.
Alternative Text is a short description for the image you are using. This text can be picked up by a screen reader and can describe the image to a person who is visually impaired.
When you are done, click the blue Insert button at the bottom of the pop-up window.
You will now see that the image has been added to the text box in the form.
Watch this video - Adding an image to a form
Locate the image you would like to add to the collection, and open the drop-down menu next to it.
Select Add to Collection.
You will now be able to select the collection your instructor shared with you to add the image to it.
Watch this video - Adding images to a collection
Uploading other files
As mentioned before, there are a number of file types you can upload as evidence.
These include images or files, for instance MS Word documents, PowerPoint presentations, PDFs, etc.
Follow the steps below to learn how to upload files. You will also find information on how to add the files you uploaded as stand-alone evidence to the collection so they can be shared back with your instructor.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to upload images or files, you will find one below the description for each steps.
To upload a file, click on the blue Add button in the My Items tab of your ePortfolio.
Select File Upload.
This will open a pop-up window.
In the pop-up window, select My Computer to upload a file from your computer.
You will now see a box with a dotted line around it.
You can now either drag and drop a file in, or use the Upload button to locate a file on your computer. As the file is being uploaded, you will see a progress bar that goes from 0% to 100%.
Once the file has been uploaded, you will see it in the pop-up window. Click on the blue Add button at the bottom of the pop-up window.
This will close the pop-up window.
You will now see your newly uploaded file and will be able to add it to the ePortfolio.
To do so, click on the blue Next button below the image.
On the next page, enter a name for the file and a description to help you locate it more easily later on and to help your instructor understand what the presentation is about.
Once you have entered the name and description, click on the blue Save button at the bottom of the page.
The presentation has now been uploaded and is ready for use.
To get back to the My Items tab, click on the blue Save and Close button at the bottom of the page.
Watch this video - Uploading files as evidence
Locate the file or image you would like to add to the collection, and open the drop-down menu next to it.
Select Add to Collection.
You will now be able to select the collection your instructor share with you to add the file or image to it.
Watch this video - Adding files to a collection
Adding Video Notes
You can also add reflections as a video.
To provide a video reflection, you can either create a Video Note directly in Brightspace, or you can record yourself on your phone or a different device and upload the video to the university's streaming service MEDIAL. Once the video has been uploaded to MEDIAL, it can be linked to or embedded in a reflection.
You will find information on how to record a Video Note below.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch video on how to record a Video Note, you will find one below the description.
You can create a Video Note directly in a reflection.
Once you have started the reflection, click on the Insert Stuff button in the top left-hand side corner of the text editing menu at the top of the reflection's text box.
The Insert Stuff pop-up window will open. Select the second option - Add Video Note.
You will now see a preview of your camera (1) and the New Recording button (2). Click on the New Recording button to start recording yourself.
You will now be able to record yourself. When you are done with your reflection, click on the blue Stop Recording button below the webcam preview.
You will now be able to review the recording you just made (1). If you would like a do-over, simply click on the New Recording button again (2) and you will be able to re-record your reflection.
Once you are happy with your reflection, click on the blue Next button at the bottom of the pop-up window.
You will now see that your Video Note is being saved.
Once you Video Note has finished saving, you will be asked to provide a title and a description. You will also have the option to choose the language you recorded in and to have automatic captions generated for your Video Note.
When you are done, click on the blue Next button once more.
You will now be able to see the preview of your Video Note. It may take a while for this to load. You can wait for the Preview to review your Video Note again, or you can simply click on the blue Insert button at the bottom of the pop-up window.
Once the Video Note has been generated, you will see it in your reflection's text box. You can now also add some text to go with the Video Note if you would like.
Click the Save and Close button at the bottom of the screen to save your reflection with the Video Note.
Watch this video - Creating a Video Note in a reflection
The screenshots below were taken while adding a video note to an ePortfolio reflection. However, the text editor will work the same in a form response.
You can create a Video Note directly in a form.
Once you have started the form, click on the Insert Stuff button in the top left-hand side corner of the text editing menu at the top of the text box.
The Insert Stuff pop-up window will open. Select the second option - Add Video Note.
You will now see a preview of your camera (1) and the New Recording button (2). Click on the New Recording button to start recording yourself.
You will now be able to record yourself. When you are done with your reflection, click on the blue Stop Recording button below the webcam preview.
You will now be able to review the recording you just made (1). If you would like a do-over, simply click on the New Recording button again (2) and you will be able to re-record your reflection.
Once you are happy with your reflection, click on the blue Next button at the bottom of the pop-up window.
You will now see that your Video Note is being saved.
Once you Video Note has finished saving, you will be asked to provide a title and a description. You will also have the option to choose the language you recorded in and to have automatic captions generated for your Video Note.
When you are done, click on the blue Next button once more.
You will now be able to see the preview of your Video Note. It may take a while for this to load. You can wait for the Preview to review your Video Note again, or you can simply click on the blue Insert button at the bottom of the pop-up window.
Once the Video Note has been generated, you will see it in your text box. You can now also add some text to go with the Video Note if you would like.
Click the Save and Close button at the bottom of the screen to save your reflection with the Video Note.
Watch this video - Creating a Video Note in a form
Embedding videos from MEDIAL streaming service and other platforms
You can also add reflections as a video.
To provide a video reflection, you can either create a Video Note directly in Brightspace, or you can record yourself on your phone or a different device and upload the video to the university's streaming service MEDIAL. Once the video has been uploaded to MEDIAL, it can be linked to or embedded in a reflection.
You will find information on how to add a video from MEDIAL streaming service below.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch video on how to add a MEDIAL, you will find one below the description in the second accordion, "Embedding a MEDIAL video in a reflection".
Please refer to this guidance document to learn more about how to upload videos you created to MEDIAL.
Once you have uploaded the video to MEDIAL, you can either share a link with your instructor, or you can embed the video in a reflection. Below, you will learn how to do both.
Once you have uploaded your video to MEDIAL and have received a confirmation email that it has been processed, look for the video and open it.
Click on the Share button in the top right-hand side corner and click on Embed (1) which will allow you to copy an embed code for your video (2).
Go to your reflection in the ePortfolio.
Once you have started the reflection, click on the Insert Stuff button in the top left-hand side corner of the text editing menu at the top of the reflection's text box.
The Insert Stuff pop-up window will open. Select Enter Embed Code.
Paste the embed code you copied into the Embed Code box. Click Next.
You might now see that the content has been blocked as it comes from outside of Brightspace. If this happens, simply click Allow to see the preview of your video.
Once you have seen the preview, click on the blue Insert button at the bottom of the pop-up window.
You will now see that the video has been added to the reflection's text box.
Finish editing your reflection and save it. Once you have saved it, you will see the embedded video within the reflection just as your instructor will see it.
Watch this video - Embedding a MEDIAL video in a reflection
The screenshots below were taken while embedding a MEDIAL video in an ePortfolio reflection. However, the text editor will work the same in a form response.
Once you have uploaded your video to MEDIAL and have received a confirmation email that it has been processed, look for the video and open it.
Click on the Share button in the top right-hand side corner and click on Embed (1) which will allow you to copy an embed code for your video (2).
Go to your form in the ePortfolio.
Once you have started the reflection, click on the Insert Stuff button in the top left-hand side corner of the text editing menu at the top of the text box.
The Insert Stuff pop-up window will open. Select Enter Embed Code.
Paste the embed code you copied into the Embed Code box. Click Next.
You might now see that the content has been blocked as it comes from outside of Brightspace. If this happens, simply click Allow to see the preview of your video.
Once you have seen the preview, click on the blue Insert button at the bottom of the pop-up window.
You will now see that the video has been added to the form text box.
Finish editing your form and save it. Once you have saved it, you can preview the form. You will see the embedded video within the form just as your instructor will see it.
Watch this video - Embedding a MEDIAL video in a form
Completing Forms in the ePortfolio
Your lecturer may require you to complete form templates they have set up for you to record your evidence.
Form templates can be completed as often as needed and can be added to the collection as evidence afterwards.
Follow the steps below to learn how to open and complete a form template as well as how to add completed forms to you collection so they can be shared back with your instructor.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to upload images or files, you will find one below the description for each steps.
To complete a form, open the Add drop-down menu at the top of the My Items tab.
From the list of options, select Form Response.
You will now be able to see all available form templates from the modules/units you are enrolled on.
Find the form you want to complete and click on it.
This will open the form.
Start by customising the name at the top of the form to help you find the completed form more easily later on.
In this example, we are completing a reflection form. We are changing the name from "General Reflection" (name of the form template) to "Reflection 1".
Once you have changed the name of the form, scroll down and complete the rest of the form.
When you are done, click the blue Save button at the bottom of the page.
Find the completed form in the My Items tab, open the drop-down menu next to it and select Edit. You can now make changes to the form.
Watch this video - Opening and completing a form
To add your completed form to the collection shared with you by your instructor, navigate back to the My Items tab first.
Locate the form in the list of your items and open the drop-down menu next to it. Select Add to Collection.
A pop-up window will appear. Select the collection shared with you by your instructor and click on the blue Add button at the bottom of the pop-up window.
Watch this video - Adding a completed form to the collection
Adding Course results as evidence
Your lecturer may ask you to add and reflect on course results from a module/unit you are enrolled on.
Course results can be marks you received, assignment submissions or quiz attempts.
Follow the steps below to learn how to add course results to your ePortfolio. You will also find information on how to add the course results to a reflection, a form or the collection so they can be shared back with your instructor.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to upload images or files, you will find one below the description for each steps.
Before you can use an course results as evidence, you will need to add them to the ePortfolio.
In the My Items tab, open the Add drop-down menu. From the list, select Course Results.
You will now see a list of all the modules/units you are enrolled on.
Find the one you would like to get the course results from and click on it.
Once you have selected the module/unit, you will see an overview of the available course results you can add to your ePortfolio.
These can be marks you received, assignment submissions or quiz attempts.
Select the ones you want to add and click on the blue Next button at the bottom of the screen.
You will now see an overview of the course results you are about to add.
Add a description where necessary to help you add them as evidence more easily later on.
In addition, you can choose whether you want to add the submitted files from assignment folders as evidence if you are adding an assignment as evidence.
When you are ready, click the blue Save button at the bottom of the screen and you will see the course results appearing in your list of ePortfolio items in the My Items tab.
Watch this video - Adding course results to your ePortfolio
You can add course results from your ePortfolio into a reflection.
This will give you a chance to reflect on the mark, assignment submission, or quiz and provide a bit more context.
Once you have started the reflection, click on the Insert Stuff button in the text editing menu at the top of the reflection's text box.
The Insert Stuff pop-up window will open. Select the first option - ePortfolio.
You will now be able to search all your ePortfolio items for the course result(s) you would like to add.
Select it once you have found it and click the blue Next button at the bottom of the pop-up window.
Next, provide some link text which will be displayed in the reflection and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your course result has been added to the reflection.
Continue to complete your reflection as you normally would and click the blue Save and Close button at the bottom of the screen when you are done.
You will now be able to see the reflection as your instructor will see it.
Watch this video - Adding course results to a reflection
The screenshots below were taken while adding course results to an ePortfolio reflection. However, the text editor will work the same in a form response.
You can add course results from your ePortfolio into a form.
This will give you a chance to reflect on the mark, assignment submission, or quiz and provide a bit more context.
Once you have started the form, click on the Insert Stuff button in the text editing menu at the top of the text box.
The Insert Stuff pop-up window will open. Select the first option - ePortfolio.
You will now be able to search all your ePortfolio items for the course result(s) you would like to add.
Select it once you have found it and click the blue Next button at the bottom of the pop-up window.
Next, provide some link text which will be displayed in the reflection and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your course result has been added to the form.
You can now preview the form to see it as your instructor will see it.
Watch this video - Adding course results to a form
You can of course also add the Course result as a stand alone item to a collection.
To do so, open the drop-down menu next to the course result and select Add to Collection.
In the pop-up window that will appear, select the collection you want the course result to and click the blue Add button at the bottom of the pop-up window.
Your course result has now been added to the collection.
Watch this video - Adding course results to a collection
Creating a Reflection from the content area
Reflections can also be created via the Brightspace content area in your module by clicking on the Reflect in ePortfolio button below any content item you want to reflect on.
Follow the steps below to create and complete your reflections. Once you have finished the reflection, you will need to add it to the collection so it can be shared back with your instructor.
Keep in mind that as you complete your reflections, you should follow the e-Portfolio Reflection Instructions which you can download from here or from within the collection shared with you.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to create a reflection from the content area, you will find one below the description for each steps.
Once you have clicked the Reflect in ePortfolio button, a pop-up window will open.
Just as with a reflection created directly in the ePortfolio, you can now create your reflection.
Start by adding a meaningful title and continue by writing your reflection in the Reflections text box.
Remember to address all four areas laid out in the Reflection instructions - Experience, Reflect, Conceptualise, Plan.
When you are done, click the blue Add button at the bottom of the pop-up window.
You will see that for reflections created via the Reflect in ePortfolio button, there are additional tags which are added to your reflection automatically. These tell your instructor which content item you have reflected on.
Just as with reflections created in the ePortfolio, you will also have access to a text editing menu at the top of the Reflections box. You can...
- apply paragraph or heading formatting(1),
- apply text styles or lists (2),
- add images, videos, links, etc. from here (3),
- and change the font type and size (4).
You can learn more about adding images, videos, files, etc. on the previous pages.
Watch this video - Completing a reflection via the Reflect in ePortfolio button
Once the reflection has been created, you will see a confirmation in a pop-up window.
Here, you can read the reflection again.
You can also click on the View Reflection in ePortfolio link at the bottom to navigate to the ePortfolio so you can add the reflection to the collection.
Once you are back in the ePortfolio, navigate to the My Items tab.
Locate the reflection you just created and open the drop-down menu next to it.
Select Add to Collection.
A pop-up window will appear. Select the collection shared with you by your instructor and click on the blue Add button at the bottom of the pop-up window.
When you click into the collection, you will now see that the reflection appears in the list of Items in Collection.
Watch this video - Accessing the reflection in the ePortfolio and adding it to the collection
Submitting the completed ePortfolio for summative assessment
At some point, you will be asked to submit your completed portfolio of evidence / collection to a Brightspace assignment folder for summative assessment.
Follow the steps below to find out how to submit your collection.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to export / download and submit your Collection for summative assessment, you will find one below the description for each steps.
1. Exporting the collection;
2. Uploading the exported collection to the Assignment folder and linking the collection in for ease of access by your instructor.
To export your complete collection, open the drop-down menu next to the collection and select Export from the menu.
In the pop-up window, make sure that you are seeing all the evidence that you would expect to see in the collection and click the blue Next button.
You will now see that the zip file is being prepared for you.
Download the export zip file by clicking on the file name.
Save the file somewhere where you will easily find it again. Consider giving it a meaningful name including the name of the module / unit / course you collected evidence for and your name.
When you have saved the zip file, click the Close button at the bottom of the Download pop-up window.
Watch this video - Exporting your collection
Once you have downloaded your zipped collection, open the Course Tools drop-down menu and click on Assignments.
Once you have entered the Assignment tool, locate the Assignment submission folder you are supposed to submit the collection to and click on it.
You will now need to upload the zip folder you downloaded. Click on the Add a File button to start the upload.
A pop-up window will open. Select My Computer to upload the zip file from your computer.
You can now either use the grey Upload button or drag and drop the zip file in.
Once the file has been uploaded, click the blue Add button at the bottom of the pop-up window.
You will now see that the file has been added.
To make it easier for your instructor to mark all your evidence, you will now also need to provide a link to the collection in the Comments box.
Click on the Insert stuff button in the top left-hand side corner of the text editing menu bar at the top of the Comments box.
In the Insert Stuff pop-up window, select ePortfolio which is the first option on the list.
Select the Collection and click the blue Next button.
Type in a link text that will appear in the Comments text box and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your collection has been added to the Comments box. Click on the blue Submit button to submit the zip file and link.
You will now see a File submission confirmation and should also have received an email confirming your submission.
Watch this video - Submitting your collection via the Brightspace Assignment tool
To export your complete collection, open the drop-down menu next to the collection and select Export from the menu.
In the pop-up window, make sure that you are seeing all the evidence that you would expect to see in the collection and click the blue Next button.
You will now see that the zip file is being prepared for you.
Download the export zip file by clicking on the file name.
Save the file somewhere where you will easily find it again. Consider giving it a meaningful name including the name of the module / unit / course you collected evidence for and your name.
When you have saved the zip file, click the Close button at the bottom of the Download pop-up window.
Watch this video - Exporting your collection
Once you have downloaded your zipped collection, open the Course Tools drop-down menu and click on Assignments.
Once you have entered the Assignment tool, locate the Assignment submission folder you are supposed to submit the collection to and click on it.
You will now need to upload the zip folder you downloaded. Click on the Add a File button to start the upload.
A pop-up window will open. Select My Computer to upload the zip file from your computer.
You can now either use the grey Upload button or drag and drop the zip file in.
Once the file has been uploaded, click the blue Add button at the bottom of the pop-up window.
You will now see that the file has been added.
To make it easier for your instructor to mark all your evidence, you will now also need to provide a link to the collection in the Comments box.
Click on the Insert stuff button in the top left-hand side corner of the text editing menu bar at the top of the Comments box.
In the Insert Stuff pop-up window, select ePortfolio which is the first option on the list.
Select the Collection and click the blue Next button.
Type in a link text that will appear in the Comments text box and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your collection has been added to the Comments box. Click on the blue Submit button to submit the zip file and link.
You will now see a File submission confirmation and should also have received an email confirming your submission.
Watch this video - Submitting your collection via the Brightspace Assignment tool
To export your complete collection, open the drop-down menu next to the collection and select Export from the menu.
In the pop-up window, make sure that you are seeing all the evidence that you would expect to see in the collection and click the blue Next button.
You will now see that the zip file is being prepared for you.
Download the export zip file by clicking on the file name.
Save the file somewhere where you will easily find it again. Consider giving it a meaningful name including the name of the module / unit / course you collected evidence for and your name.
When you have saved the zip file, click the Close button at the bottom of the Download pop-up window.
Watch this video - Exporting your collection
Once you have downloaded your zipped collection, open the Course Tools drop-down menu and click on Assignments.
Once you have entered the Assignment tool, locate the Assignment submission folder you are supposed to submit the collection to and click on it.
You will now need to upload the zip folder you downloaded. Click on the Add a File button to start the upload.
A pop-up window will open. Select My Computer to upload the zip file from your computer.
You can now either use the grey Upload button or drag and drop the zip file in.
Once the file has been uploaded, click the blue Add button at the bottom of the pop-up window.
You will now see that the file has been added.
To make it easier for your instructor to mark all your evidence, you will now also need to provide a link to the collection in the Comments box.
Click on the Insert stuff button in the top left-hand side corner of the text editing menu bar at the top of the Comments box.
In the Insert Stuff pop-up window, select ePortfolio which is the first option on the list.
Select the Collection and click the blue Next button.
Type in a link text that will appear in the Comments text box and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your collection has been added to the Comments box. Click on the blue Submit button to submit the zip file and link.
You will now see a File submission confirmation and should also have received an email confirming your submission.
Watch this video - Submitting your collection via the Brightspace Assignment tool
To export your complete collection, open the drop-down menu next to the collection and select Export from the menu.
In the pop-up window, make sure that you are seeing all the evidence that you would expect to see in the collection and click the blue Next button.
You will now see that the zip file is being prepared for you.
Download the export zip file by clicking on the file name.
Save the file somewhere where you will easily find it again. Consider giving it a meaningful name including the name of the module / unit / course you collected evidence for and your name.
When you have saved the zip file, click the Close button at the bottom of the Download pop-up window.
Watch this video - Exporting your collection
Once you have downloaded your zipped collection, open the Course Tools drop-down menu and click on Assignments.
Once you have entered the Assignment tool, locate the Assignment submission folder you are supposed to submit the collection to and click on it.
You will now need to upload the zip folder you downloaded. Click on the Add a File button to start the upload.
A pop-up window will open. Select My Computer to upload the zip file from your computer.
You can now either use the grey Upload button or drag and drop the zip file in.
Once the file has been uploaded, click the blue Add button at the bottom of the pop-up window.
You will now see that the file has been added.
To make it easier for your instructor to mark all your evidence, you will now also need to provide a link to the collection in the Comments box.
Click on the Insert stuff button in the top left-hand side corner of the text editing menu bar at the top of the Comments box.
In the Insert Stuff pop-up window, select ePortfolio which is the first option on the list.
Select the Collection and click the blue Next button.
Type in a link text that will appear in the Comments text box and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your collection has been added to the Comments box. Click on the blue Submit button to submit the zip file and link.
You will now see a File submission confirmation and should also have received an email confirming your submission.
Watch this video - Submitting your collection via the Brightspace Assignment tool
Populating your Brightspace ePortfolio
On the following pages, you will find out more about how to use a presentation that your instructor pushed to you as well as how to populate it with your evidence.
You will find guidance on adding the following types of evidence:
- Reflections;
- Images;
- Files, i.e. MS Word documents or PowerPoints;
- Videos
Reminder: When you are working on your ePortfolio, we would recommend that you do so via the My Items tab.
Using the presentation
Your instructor will have pushed a presentation to you which you should use to collect and share your evidence with them.
A presentation in the ePortfolio is a basic website and can help you organise evidence and reflections in a visually comprehensive and appealing way.
In the Brightspace ePortfolio, you can add any reflections or files you upload into the presentation shared by your instructor. This way, evidence will be shared back with them automatically.
Watch this video - Using the presentation
Editing a presentation in the ePortfolio
Even though your lecturer might have pushed a presentation to you, you might be required to make minor edits to this presentation.
For instance, you may have to add further pages, rename or reorder pages.
Below you will find detailed information on how to:
- open the presentation to edit it;
- change the name of the presentation;
- add new pages to your presentation;
- rename pages;
- reorder pages.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on the steps involved in creating a reflection, you will find one below the description for each steps.
To open the presentation in edit mode, locate it in your My Items tab.
Open the drop-down menu next to the presentation and select Edit from the menu.
You can now edit your presentation.
- change the name of the presentation;
- add new pages to your presentation;
- rename pages;
- reorder pages.
Watch this video - Open the presentation in edit mode
- The name of the presentation displayed in the My Items area. This is like changing the file name of any file you might have on your computer.
- The name displayed in the banner of the presentation. This is like changing the title of a document as you edit it.
To change either of these names, start by going into edit mode for your presentation.
To change the name of the presentation displayed in the My Items area, stay in the Properties tab and change the name of the presentation in the Name text box.
You will see any changes to this name reflected in the My Items tab.
If you want to change the name of the presentation displayed in the banner of the presentation, navigate to the Banner tab and change the name in the Banner Title text box.
You will see any changes to this banner title reflected in the presentation when you preview it the next time.
Watch this video - Change the name of the presentation
In most cases, your instructor probably set up a presentation template for you but they may require you to add further pages as the semester or year progresses.
To add further pages, start by going into edit mode for your presentation.
Now, navigate to the Content/Layout tab. In this tab, you can see all existing pages. You can also add further pages.
To do so, simply click on the New Pages icon in the Pages column.
A pop-up window will appear. Add a name for your new page in the Page Name text box and customise any of the settings below that box if needed.
When you are ready to add your page, click on the blue Save button.
You will now see that your new page has been added to the list of existing pages in the Pages column.
When you preview your presentation, you will also see that the page has been added at the bottom of the page menu there.
Watch this video - Add a page to your presentation
In some cases, you may also want or need to rename pages. Once again, start by going into edit mode for your presentation.
When the presentation edit mode has opened, click on the Content/Layout tab.
Locate the page you would like to edit the name for. Open the drop-down menu next to the page and select Page Properties.
This will open the Page Properties pop-up window.
You can now change the page name in the Page Name text box.
When you have changed the name, click on the blue Save button at the bottom of the pop-up window.
You will now see that your page has been renamed in the list of existing pages in the Pages column.
When you preview your presentation, you will also see that the page has been renamed in the page menu there.
Watch this video - Rename a page in your presentation
In some cases, you may also want or need to change the order of the pages in the presentation. Once again, start by going into edit mode for your presentation.
Now, navigate to the Content/Layout tab. In this tab, you can see all existing pages. You can also reorder these pages.
To do so, simply click on the Reorder Pages icon in the Pages column.
A menu will open. You will see an overview of all the existing pages and a Sort Order column displaying the current order of the pages.
Use the drop-down menus in the Sort Order column to change the order of the pages.
When you are happy with the new order, click the blue Save button at the bottom of the screen.
You will now see the new page order reflected in your presentation.
Watch this video - Reorder the pages in your presentation
Creating a reflection in the ePortfolio
Reflections can be created directly in the Brightspace ePortfolio.
Follow the steps below to create and complete your reflections. Once you have finished the reflection, you can add it to the presentation so it can be shared back with your instructor automatically.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on the steps involved in creating a reflection, you will find one below the description for each steps.
To create a new reflection, click on the blue Add button in the My Items tab of your ePortfolio.
Select Reflections.
This will open a new reflection.
Once the reflection has opened, provide a meaningful title at the top and then complete the reflection in the Reflection text box below.
At the top of the reflection box, you will have access to a text editing menu. You can...
- apply paragraph or heading formatting(1),
- apply text styles or lists (2),
- add images, videos, links, etc. from here (3),
- and change the font type and size (4).
You will learn more about adding images, videos, files, etc. on the following pages.
Below the Reflection text box, you will find an area where you could add tags to your reflection. You can ignore this area.
Below the Tags area is the Comments area. Leave the box next to Allow others to add/view comments if they have sufficient permission checked so your instructor will be able to provide feedback on your reflection.
When you are done completing your reflection, click the blue Save and Close button at the bottom of the page.
You will now see your completed reflection.
Watch this video - Completing a reflection in the ePortfolio
To add your reflection to the presentation shared with you by your instructor, navigate back to the My Items tab first.
Locate the reflection in the list of your items and open the drop-down menu next to it. Select Add to Presentation.
A pop-up window will appear. Select the presentation you would like to add the reflection to.
Next, select the page in the presentation you would like the reflection added to and click the blue Add button at the bottom of the pop-up window.
Watch this video - Adding the reflection to the presentation
Uploading images
As mentioned before, there are a number of file types you can upload as evidence.
These include images or files, for instance MS Word documents, PowerPoint presentations, PDFs, etc.
Follow the steps below to learn how to upload images. You will also find information on how to add images into reflections or forms. Alternatively, you could think about adding the images you uploaded as stand-alone evidence to the presentation.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to upload images or files, you will find one below the description for each steps.
To upload an image, click on the blue Add button in the My Items tab of your ePortfolio.
Select File Upload.
This will open a pop-up window.
In the pop-up window, select My Computer to upload an image from your computer.
You will now see a box with a dotted line around it.
You can now either drag and drop a file in, or use the Upload button to locate a file on your computer.
Once you have uploaded your image, you will see it in the pop-up window. Click on the blue Add button at the bottom of the pop-up window.
This will close the pop-up window.
You will now see your newly uploaded image and will be able to add it to the ePortfolio.
To do so, click on the blue Next button below the image.
On the next page, enter a name for the image and a description to help you locate it more easily later on.
Once you have entered the name and description, click on the blue Save button at the bottom of the page.
You will now see a preview of your image with the title at the top of the page. The image is now ready for use.
To get back to the My Items tab, click on the blue Save and Close button at the bottom of the page.
Watch this video - Uploading an image as evidence
Once you have added the image to your ePortfolio, you can use it in reflections.
In a reflection you are editing, put your cursor in the place where you want the image. Next, click on the Insert Stuff button on the far left-hand side of the text editing menu at the top of the reflection's text box.
The Insert Stuff pop-up window will open. Select the first option - ePortfolio.
You will now be able to select the image from the list of ePortfolio items available to you.
Once you have selected the item, click on the blue Next button at the bottom of the Insert Stuff pop-up window.
You will now need to enter Link Text which can just be the name of the image, as well as Alternative Text.
Alternative Text is a short description for the image you are using. This text can be picked up by a screen reader and can describe the image to a person who is visually impaired.
When you are done, click the blue Insert button at the bottom of the pop-up window.
You will now see that the image has been added to your reflection.
Watch this video - Adding an image to a reflection
The screenshots below were taken while adding an image to an ePortfolio reflection. However, the text editor will work the same in a form response.
Once you have added the image to your ePortfolio, you can use it in form responses.
In a form you are editing, put your cursor in the place where you want the image. Next, click on the Insert Stuff button on the far left-hand side of the text editing menu at the top of the text box.
The Insert Stuff pop-up window will open. Select the first option - ePortfolio.
You will now be able to select the image from the list of ePortfolio items available to you.
Once you have selected the item, click on the blue Next button at the bottom of the Insert Stuff pop-up window.
You will now need to enter Link Text which can just be the name of the image, as well as Alternative Text.
Alternative Text is a short description for the image you are using. This text can be picked up by a screen reader and can describe the image to a person who is visually impaired.
When you are done, click the blue Insert button at the bottom of the pop-up window.
You will now see that the image has been added to the text box in the form.
Watch this video - Adding an image to a form
Locate the image you would like to add to the presentation, and open the drop-down menu next to it.
Select Add to Presentation.
A pop-up window will appear. Select the presentation you would like to add the image to.
Next, select the page in the presentation you would like the image added to and click the blue Add button at the bottom of the pop-up window.
Watch this video - Adding images to a presentation
Uploading other files
As mentioned before, there are a number of file types you can upload as evidence.
These include images or files, for instance MS Word documents, PowerPoint presentations, PDFs, etc.
Follow the steps below to learn how to upload files. You will also find information on how to add the files you uploaded as stand-alone evidence to the presentation.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to upload images or files, you will find one below the description for each steps.
To upload a file, click on the blue Add button in the My Items tab of your ePortfolio.
Select File Upload.
This will open a pop-up window.
In the pop-up window, select My Computer to upload a file from your computer.
You will now see a box with a dotted line around it.
You can now either drag and drop a file in, or use the Upload button to locate a file on your computer. As the file is being uploaded, you will see a progress bar that goes from 0% to 100%.
Once the file has been uploaded, you will see it in the pop-up window. Click on the blue Add button at the bottom of the pop-up window.
This will close the pop-up window.
You will now see your newly uploaded file and will be able to add it to the ePortfolio.
To do so, click on the blue Next button below the image.
On the next page, enter a name for the file and a description to help you locate it more easily later on and to help your instructor understand what the presentation is about.
Once you have entered the name and description, click on the blue Save button at the bottom of the page.
The presentation has now been uploaded and is ready for use.
To get back to the My Items tab, click on the blue Save and Close button at the bottom of the page.
Watch this video - Uploading files as evidence
Locate the ifile you would like to add to the presentation, and open the drop-down menu next to it.
Select Add to Presentation.
A pop-up window will appear. Select the presentation you would like to add the file to.
Next, select the page in the presentation you would like the file added to and click the blue Add button at the bottom of the pop-up window.
Watch this video - Adding files to a presentation
Adding Video Notes
You can also add reflections as a video.
To provide a video reflection, you can either create a Video Note directly in Brightspace, or you can record yourself on your phone or a different device and upload the video to the university's streaming service MEDIAL. Once the video has been uploaded to MEDIAL, it can be linked to or embedded in a reflection.
You will find information on how to record a Video Note below.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch video on how to record a Video Note, you will find one below the description.
You can create a Video Note directly in a reflection.
Once you have started the reflection, click on the Insert Stuff button in the top left-hand side corner of the text editing menu at the top of the Reflections text box.
The Insert Stuff pop-up window will open. Select the second option - Add Video Note.
You will now see a preview of your camera (1) and the New Recording button (2). Click on the New Recording button to start recording yourself.
You will now be able to record yourself. When you are done with your reflection, click on the blue Stop Recording button below the webcam preview.
You will now be able to review the recording you just made (1). If you would like a do-over, simply click on the New Recording button again (2) and you will be able to re-record your reflection.
Once you are happy with your reflection, click on the blue Next button at the bottom of the pop-up window.
You will now see that your Video Note is being saved.
Once you Video Note has finished saving, you will be asked to provide a title and a description. You will also have the option to choose the language you recorded in and to have automatic captions generated for your Video Note.
When you are done, click on the blue Next button once more.
You will now be able to see the preview of your Video Note. It may take a while for this to load. You can wait for the Preview to review your Video Note again, or you can simply click on the blue Insert button at the bottom of the pop-up window.
Once the Video Note has been generated, you will see it in your Reflections text box. You can now also add some text to go with the Video Note if you would like.
Click the Save and Close button at the bottom of the screen to save your reflection with the Video Note.
Watch this video - Creating a Video Note in a reflection
The screenshots below were taken while adding a video note to an ePortfolio reflection. However, the text editor will work the same in a form response.
You can create a Video Note directly in a form.
Once you have started the form, click on the Insert Stuff button in the top left-hand side corner of the text editing menu at the top of the text box.
The Insert Stuff pop-up window will open. Select the second option - Add Video Note.
You will now see a preview of your camera (1) and the New Recording button (2). Click on the New Recording button to start recording yourself.
You will now be able to record yourself. When you are done with your reflection, click on the blue Stop Recording button below the webcam preview.
You will now be able to review the recording you just made (1). If you would like a do-over, simply click on the New Recording button again (2) and you will be able to re-record your reflection.
Once you are happy with your reflection, click on the blue Next button at the bottom of the pop-up window.
You will now see that your Video Note is being saved.
Once you Video Note has finished saving, you will be asked to provide a title and a description. You will also have the option to choose the language you recorded in and to have automatic captions generated for your Video Note.
When you are done, click on the blue Next button once more.
You will now be able to see the preview of your Video Note. It may take a while for this to load. You can wait for the Preview to review your Video Note again, or you can simply click on the blue Insert button at the bottom of the pop-up window.
Once the Video Note has been generated, you will see it in your text box. You can now also add some text to go with the Video Note if you would like.
Click the Save and Close button at the bottom of the screen to save your reflection with the Video Note.
Watch this video - Creating a Video Note in a form
Embedding videos from MEDIAL streaming service and other platforms
You can also add reflections as a video.
To provide a video reflection, you can either create a Video Note directly in Brightspace, or you can record yourself on your phone or a different device and upload the video to the university's streaming service MEDIAL. Once the video has been uploaded to MEDIAL, it can be linked to or embedded in a reflection.
You will find information on how to add a video from MEDIAL streaming service below.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch video on how to add a MEDIAL, you will find one below the description in the second accordion, "Embedding a MEDIAL video in a reflection".
Please refer to this guidance document to learn more about how to upload videos you created to MEDIAL.
Once you have uploaded the video to MEDIAL, you can either share a link with your instructor, or you can embed the video in a reflection. Below, you will learn how to do both.
Once you have uploaded your video to MEDIAL and have received a confirmation email that it has been processed, look for the video and open it.
Click on the Share button in the top right-hand side corner and click on Embed (1) which will allow you to copy an embed code for your video (2).
Go to your reflection in the ePortfolio.
Once you have started the reflection, click on the Insert Stuff button in the top left-hand side corner of the text editing menu at the top of the Reflections text box.
The Insert Stuff pop-up window will open. Select Enter Embed Code.
Paste the embed code you copied into the Embed Code box. Click Next.
You might now see that the content has been blocked as it comes from outside of Brightspace. If this happens, simply click Allow to see the preview of your video.
Once you have seen the preview, click on the blue Insert button at the bottom of the pop-up window.
You will now see that the video has been added to the Reflections text box.
Finish editing your reflection and save it. Once you have saved it, you will see the embedded video within the reflection just as your instructor will see it.
Watch this video - Embedding a MEDIAL video in a reflection
The screenshots below were taken while embedding a MEDIAL video in an ePortfolio reflection. However, the text editor will work the same in a form response.
Once you have uploaded your video to MEDIAL and have received a confirmation email that it has been processed, look for the video and open it.
Click on the Share button in the top right-hand side corner and click on Embed (1) which will allow you to copy an embed code for your video (2).
Go to your form in the ePortfolio.
Once you have started the reflection, click on the Insert Stuff button in the top left-hand side corner of the text editing menu at the top of the text box.
The Insert Stuff pop-up window will open. Select Enter Embed Code.
Paste the embed code you copied into the Embed Code box. Click Next.
You might now see that the content has been blocked as it comes from outside of Brightspace. If this happens, simply click Allow to see the preview of your video.
Once you have seen the preview, click on the blue Insert button at the bottom of the pop-up window.
You will now see that the video has been added to the form text box.
Finish editing your form and save it. Once you have saved it, you can preview the form. You will see the embedded video within the form just as your instructor will see it.
Watch this video - Embedding a MEDIAL video in a form
Completing Forms in the ePortfolio
Your lecturer may require you to complete form templates they have set up for you to record your evidence.
Form templates can be completed as often as needed and can be added to the presentation as evidence afterwards.
Follow the steps below to learn how to open and complete a form template as well as how to add completed forms to you presentation.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to upload images or files, you will find one below the description for each steps.
To complete a form, open the Add drop-down menu at the top of the My Items tab.
From the list of options, select Form Response.
You will now be able to see all available form templates from the modules/units you are enrolled on.
Find the form you want to complete and click on it.
This will open the form.
Start by customising the name at the top of the form to help you find the completed form more easily later on.
In this example, we are completing a reflection form. We are changing the name from "General Reflection" (name of the form template) to "Reflection 1".
Once you have changed the name of the form, scroll down and complete the rest of the form.
When you are done, click the blue Save button at the bottom of the page.
Find the completed form in the My Items tab, open the drop-down menu next to it and select Edit. You can now make changes to the form.
Watch this video - Opening and completing a form
To add your completed form to the presentation shared with you by your instructor, navigate back to the My Items tab first.
Locate the form in the list of your items and open the drop-down menu next to it. Select Add to Presentation.
A pop-up window will appear. Select the presentation you would like to add the completed form to.
Next, select the page in the presentation you would like the reflection added to and click the blue Add button at the bottom of the pop-up window.
Watch this video - Adding a completed form to the presentation
Adding Course results as evidence
Your lecturer may ask you to add and reflect on course results from a module/unit you are enrolled on.
Course results can be marks you received, assignment submissions or quiz attempts.
Follow the steps below to learn how to add course results to your ePortfolio. You will also find information on how to add the course results to a reflection, forms or the presentation.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to upload images or files, you will find one below the description for each steps.
Before you can use an course results as evidence, you will need to add them to the ePortfolio.
In the My Items tab, open the Add drop-down menu. From the list, select Course Results.
You will now see a list of all the modules/units you are enrolled on.
Find the one you would like to get the course results from and click on it.
Once you have selected the module/unit, you will see an overview of the available course results you can add to your ePortfolio.
These can be marks you received, assignment submissions or quiz attempts.
Select the ones you want to add and click on the blue Next button at the bottom of the screen.
You will now see an overview of the course results you are about to add.
Add a description where necessary to help you add them as evidence more easily later on.
In addition, you can choose whether you want to add the submitted files from assignment folders as evidence if you are adding an assignment as evidence.
When you are ready, click the blue Save button at the bottom of the screen and you will see the course results appearing in your list of ePortfolio items in the My Items tab.
Watch this video - Adding course results to your ePortfolio
You can add course results from your ePortfolio into a reflection.
This will give you a chance to reflect on the mark, assignment submission, or quiz and provide a bit more context.
Once you have started the reflection, click on the Insert Stuff button in the text editing menu at the top of the Reflections text box.
The Insert Stuff pop-up window will open. Select the first option - ePortfolio.
You will now be able to search all your ePortfolio items for the course result(s) you would like to add.
Select it once you have found it and click the blue Next button at the bottom of the pop-up window.
Next, provide some link text which will be displayed in the reflection and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your course result has been added to the reflection.
Continue to complete your reflection as you normally would and click the blue Save and Close button at the bottom of the screen when you are done.
You will now be able to see the reflection as your instructor will see it.
Watch this video - Adding course results to a reflection
The screenshots below were taken while adding course results to an ePortfolio reflection. However, the text editor will work the same in a form response.
You can add course results from your ePortfolio into a form.
This will give you a chance to reflect on the mark, assignment submission, or quiz and provide a bit more context.
Once you have started the form, click on the Insert Stuff button in the text editing menu at the top of the text box.
The Insert Stuff pop-up window will open. Select the first option - ePortfolio.
You will now be able to search all your ePortfolio items for the course result(s) you would like to add.
Select it once you have found it and click the blue Next button at the bottom of the pop-up window.
Next, provide some link text which will be displayed in the reflection and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your course result has been added to the form.
You can now preview the form to see it as your instructor will see it.
Watch this video - Adding course results to a form
You can of course also add the Course result as a stand alone item to a presentation.
To do so, open the drop-down menu next to the course result and select Add to Presentation.
In the pop-up window that will appear, select the presentation you want the course result to. Next, select the page in the presentation you want to add the course result to and click the blue Add button at the bottom of the pop-up window.
Your course result has now been added to the presentation.
Watch this video - Adding course results to a presentation
Creating a Reflection from the content area
Reflections can also be created via the Brightspace content area in your module by clicking on the Reflect in ePortfolio button below any content item you want to reflect on.
Follow the steps below to create and complete your reflections. Once you have finished the reflection, you will need to add it to the collection so it can be shared back with your instructor.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to create a reflection from the content area, you will find one below the description for each steps.
Once you have clicked the Reflect in ePortfolio button, a pop-up window will open.
Just as with a reflection created directly in the ePortfolio, you can now create your reflection.
Start by adding a meaningful title and continue by writing your reflection in the Reflections text box.
Remember to address all four areas laid out in the Reflection instructions - Experience, Reflect, Conceptualise, Plan.
When you are done, click the blue Add button at the bottom of the pop-up window.
You will see that for reflections created via the Reflect in ePortfolio button, there are additional tags which are added to your reflection automatically. These tell your instructor which content item you have reflected on.
Just as with reflections created in the ePortfolio, you will also have access to a text editing menu at the top of the Reflections box. You can...
- apply paragraph or heading formatting(1),
- apply text styles or lists (2),
- add images, videos, links, etc. from here (3),
- and change the font type and size (4).
You can learn more about adding images, videos, files, etc. on the previous pages.
Watch this video - Completing a reflection via the Reflect in ePortfolio button
Once the reflection has been created, you will see a confirmation in a pop-up window.
Here, you can read the reflection again.
You can also click on the View Reflection in ePortfolio link at the bottom to navigate to the ePortfolio so you can add the reflection to the collection.
Once you are back in the ePortfolio, go to the My Items tab. Locate the reflection in the list of your items and open the drop-down menu next to it. Select Add to Presentation.
A pop-up window will appear. Select the presentation you would like to add the reflection to.
Next, select the page in the presentation you would like the reflection added to and click the blue Add button at the bottom of the pop-up window.
Watch this video - Accessing the reflection in the ePortfolio and adding it to the presentation
Enabling comments for evidence in a presentation
To make providing you with feedback on your ePortfolio evidence easier, your lecturer may require you to enable comments for the evidence you have added to your presentation.
Enabling comments will allow your lecturer to leave you feedback with individual pieces of evidence in a presentation. You can then read the feedback and reply to your lecturer.
Below you can find out how to do enable comments.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on the steps involved in creating a reflection, you will find one below the description for each steps.
To enable comments, start by going into edit mode for your presentation.
Next, navigate to the Content/Layout tab.
Once you are there, open the page that you have added evidence too and locate that evidence.
In this example, we want to enable commenting for the reflection "Introduction" which has been added to the "Introduction" page.
Once you have locate the piece of evidence in the presentation, check the box next to Comments Enabled below the evidence name.
This will add the Add Comment button to the piece of evidence in the presentation.
Your instructor can now use it to leave you feedback and you can use it to reply.
For more information on how to preview your presentation, refer to the "Previewing your presentation" page further down.
Watch this video - Creating a reflection in the ePortfolio
Previewing a presentation in the ePortfolio
As you add content to your presentation, you can preview it to double-check things look okay.
In addition, you can use the preview mode to review and reply to comments your lecturer may have added to the evidence in your presentation.
Continue reading below to find out more.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on the steps involved in creating a reflection, you will find one below the description for each steps.
When you are in presentation edit mode and want to double-check a page has been added or that the Add Comment button is there, you can open a preview of your presentation by clicking on the View Presentation link above the tabs and below the name of your presentation.
If you want to preview the presentation from the My Items tab in the ePortfolio, simply click on the presentation (name) and the preview will open.
Once you have opened the preview either way, you will be able to see your presentation.
You can now click through the page navigation on the left-hand side to look through the evidence on the different pages.
Watch this video - Previewing an ePortfolio presentation
Accessing a public sharing link for your presentation
As you collect and curate your evidence, you may be required to share it with someone external to the university or fellow students. You can do this using a sharing link.
Continue reading below to find out where to find the sharing link and how to enable it.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on the steps involved in creating a reflection, you will find one below the description for each steps.
To enable sharing via a link and to get the link, start by locating the presentation in your ePortfolio.
Open the drop-down menu next to the presentation and select Share.
A pop-up window will open.
In the window locate the sentence "Allow anyone with the Share URL to view the presentation (even outside of your organisation). " Check the box next to it to enable this option.
You can now use the Share URL below this sentence to share your work with externals or fellow students.
Watch this video - Accessing the public sharing link for your presentation
Submitting the completed ePortfolio for summative assessment
At some point, you will be asked to submit your completed presentation to a Brightspace assignment folder for summative assessment.
Follow the steps below to find out how to submit your presentation.
Remember that you can enlarge any of the screenshots below by clicking on them.
Once you have viewed the enlarged image, click anywhere on the screen to return to the page.
If you'd prefer to watch videos on how to export / download and submit your presentation for summative assessment, you will find one below the description for each steps.
1. Exporting the presentation;
2. Uploading the exported presentation to the Assignment folder and providing the Sharing Link to the collection for ease of access by your instructor.
To export your complete presentation, open the drop-down menu next to it and select Export from the menu.
In the pop-up window, leave the box next to "Export HTML version of persentation" checked and also check the box next to "All system links".
Click the blue Next button.
You will now see that the zip file is being prepared for you.
Download the export zip file by clicking on the file name.
Save the file somewhere where you will easily find it again. Consider giving it a meaningful name including the name of the module / unit / course you collected evidence for and your name.
When you have saved the zip file, click the Close button at the bottom of the Download pop-up window.
Watch this video - Exporting your presentation
Once you have downloaded your zipped presentation, open the Course Tools drop-down menu and click on Assignments.
Once you have entered the Assignment tool, locate the Assignment submission folder you are supposed to submit the presentation to and click on it.
You will now need to upload the zip folder you downloaded. Click on the Add a File button to start the upload.
A pop-up window will open. Select My Computer to upload the zip file from your computer.
You can now either use the grey Upload button or drag and drop the zip file in.
Once the file has been uploaded, click the blue Add button at the bottom of the pop-up window.
You will now see that the file has been added.
To make it easier for your instructor to mark all your evidence, you will now also need to provide a link to the presentation in the Comments box.
Click on the Insert stuff button in the text editing menu bar at the top of the Comments box.
In the Insert Stuff pop-up window, select ePortfolio which is the first option on the list.
Select the Presentation and click the blue Next button.
Insert Stuff pop-up window that will appear in the Comments text box and click the blue Insert button at the bottom of the pop-up window.
You will now see that a link to your presentation has been added to the Comments box. Click on the blue Submit button to submit the zip file and link.
You will now see a File submission confirmation and should also have received an email confirming your submission.